HR Administrator


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Closing Date:
Contact Type:
Competitive with benefits


Through the people professionals who work within it, the HR function helps the organisation deliver its corporate strategy and objectives by effectively recruiting and developing people and managing their performance.

The HR Administrator will provide daily administrative support to the HR team including contact with internal and external stakeholders, producing high quality details documents, keeping accurate records both manual and electronic. This role will also be first line support for reception.

Person Specification

GCSE standard in Maths and English as a minimum
NVQ in Business Administration

Knowledge and experience:
Experience of working in administration in a confidential setting (essential)
Experience of working to deadlines (essential)
Experience of working in a customer facing role (essential)
Managing Databases (desirable)

Key skills (role specific):
Highly competent in Microsoft Office (Outlook, Word and Excel) (essential)
Use of database systems to manage records (essential)
Ability to present information accurately (essential)
Prioritisation and organisational skills (essential)
The ability to work confidentially and sensitively (essential)
Ability to introduce new methods and ideas ensuring a continuous improvement ethos (essential)
Demonstrates attention to detail through all stages of processes (essential)
Can work and communicate effectively with others (essential)
Understands and delivers customer requirements (essential)
Use of Visio and PowerPoint (desirable)

Attributes (all essential):
• Integrity
• Motivated
• Takes responsibility
• Completer/finisher mentality
• Confident and self-assured
• Values others and team work

Key Responsibilities

• Providing an effective administration support to the HR function ensuring quality, accuracy and confidentiality is key
• Maintaining an accurate HR record system, both manual and electronic ensuring up-to-date records are held in line with GDPR
• Providing support with the recruitment activity for both shop-floor and office roles to meet operational requirements
• Provide administration support throughout the employee life cycle
• Deliver induction programmes for new starters ensuring consistency of onboarding information is communicated and sign posted as required
• Completing various weekly and monthly reports to meet KPI and compliance requirements
• Ensure the HR inbox is regularly monitored, and the appropriate action taken in a timely manner
• Administer all training requests/evaluation forms and ensuring the training database is kept up to date in line with internal processes and procedures
• Issuing company work wear and ensuring stock levels are at an adequate level to meet operational needs
• Liaise with external bodies e.g. occupational health, educational establishments, local businesses and other agencies as required
• Support HR and business projects where required
• 1st Line Support for Reception ensuring a professional meet and greet service and telephone manner is consistently delivered
• Any other duties assigned in line with scope of role

Understanding and adherence to the following:
• H&S policy and procedures
• Eminox business quality standard (IATF & ISO 9001)
• All group and Eminox policies and procedures

And in addition:
• Understand risk management in the context of IATF as applies to this role
• Demonstrate and uphold the company values
• Demonstrate a pro-activeness towards personal development

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