Eminox

Apprentice PA

Details:

All vacancies

Closing Date:
09-10-2020
Location:
Gainsborough, Lincolnshire
Contact Type:
Permanent
Salary:
Competitive with benefits

Description

We are looking for an Apprentice PA to join our current team. This is a great opportunity for someone to learn new skills and also learn about all aspects about a growing and forward-thinking Company.

This role will provide professional and efficient support service to the PA and Senior Leadership Team, being responsible for diary co-ordination, timely preparation of documents and supporting with reports for meetings, internal and external communication across the business and booking UK and overseas travel.

You will be enthusiastic, reliable and capable of learning quickly. This role has a requirement to complete a Business Administration qualification.

Person Specification

Key Skills:

• Able to liaise and communicate effectively with people at all levels and work within a team
• Excellent organisational skills
• Able to work under pressure and adapt to and organise changing priorities
• Ensure a level of sensitivity and confidentiality at all times
• Good verbal and written communicator
• Able to achieve results quickly and work with minimal supervision
• Conscientious, self-motivated, enthusiastic, conscientious reliable and resourceful

Qualifications:

• A good level of general education to GCSE grade C or above (4 or above in the new numerical system) in Mathematics and English

Attributes:

• Attributes already mentioned in the above as well as:
• Integrity
• Motivated
• Takes responsibility
• Completer/finisher mentality
• Values others and team worker
• Attention to detail

Please no agencies are to contact us about this position.

In line with GDPR regulations, by applying for this role, you consent for Eminox Ltd to hold your personal data in relation to the job application you have applied for. This information will be shared between HR and the Recruiting Manager. If you are successful in the role, your information will be stored on our HR database/personnel files/payroll. If you are unsuccessful in the role, your details will be held for a period of 12 months in the recruitment folder and then destroyed.

Key Responsibilities

Key learning points and responsibilities:

• A confident telephone manner as you will be handling and fielding internal and external telephone calls
• Be able to respond to internal and external email enquiries in a timely manner
• Provide a professional and efficient support to the PA and attend meetings when required i.e. to cover annual leave
• Provide a professional and efficient PA support to the Senior Leadership Team
• Arrange travel and accommodation in the UK and abroad (also ensuring visa applications are completed where necessary)
• Assist with the preparation of letters, reports and presentations for the PA and Senior Leadership Team
• Liaising with clients, suppliers and employees
• Meeting and greeting visitors to site
• Set up rooms for meetings and when required, attend meetings and take minutes
• Ensure meeting rooms onsite are kept clean and tidy and stationery is available (i.e. flip charts, pens)
• Assist with project work as and when required
• Manage the Time and Attendance system (Rota) for the Senior Leadership Team
• Manage the Expense System (Concur) for the Senior Leadership Team
• Raise purchase orders as and when required
• Any other duties as may be reasonably required in line with the role

Understanding and adherence to the following:

• H&S policy and procedures
• Eminox business quality standard (IATF & ISO 9001)
• Eminox Business Excellence Model (Oliver Wight Class A Standard)
• All group and Eminox policies and procedures

And in addition:

• Understand risk management in the context of IATF as applies to this role
• Demonstrate and uphold the company values
• Demonstrate a pro-activeness towards personal development

Submit your application today

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